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Additional Questions

1. Name of primary parent who will be teaching and staying on campus with students. A background check will need to be completed by them. 2. Emergency Contact (If Parent/Guardian cannot be reached) 3. Emergency Contact Phone Number 4. Relationship to Student 5. Will you family be involved in another homeschool program (such as EPIC, an online charter school, CC, or other co-op) for the upcoming school year? Yes
No
6. If yes, what is the name of the program and what is your family's level of involvement? 7. PURPOSE AND VISION

The Purpose of Apiary Collective Co.

Apiary Collective is a Christ-centered community that is grounded in Biblical truth, aiming to nurture our children in the Lord by providing community gatherings of core and enrichment studies to be an integral part of your family's homeschool year by cultivating a life-long love of learning and appreciation for God's created order and beauty.

The Vision of Apiary Collective Co.

We gather as a Christ-centered community that is grounded in Biblical truth and values, and studies God's infallible Word during community gatherings.
We employ the methods of Charlotte Mason and Classical educational philosophies.
We share the responsibility of teaching among the parents as each mother commits to play an active role in community gatherings by teaching and/or assisting.
We desire our students to gain an understanding of science, geography and literature from a Biblical perspective, using living books, and experiencing a beautiful feast of artist study, nature study, art lessons, music, etc.
We promote discovering God’s world through group learning by way of collaboration, participation, narration, discussion, and hands-on learning.
We strive to forge friendships, encourage one another, study Charlotte Mason and Classical methods, ask questions, and share ideas as a community.
We cultivate a life-long love of learning and appreciation for God’s created order and beauty in our students.

By wisdom a house is built, and by understanding it is established; by knowledge the rooms are filled with all precious and pleasant riches. Proverbs 24:3-4

By clicking "I agree" below you are acknowledging you understand the vison of Apiary Collective Co.

I Agree
8. Parental Policies and Expectations

We ask parents to observe the following when bringing situations or issues regarding anything within our community to the Apiary Collective Co. Board:

Follow Matthew 18:15-20 for conflict resolution.
If you have a concern or would like the Board to address an issue, please speak to a board member or email [email protected]
If an issue arises and you are unsure of how to proceed, bring it directly to any board member.
Think the best of people and work toward resolution in all things. Avoid talking about others negatively.
Remember we are part of the body of Christ and here to serve our children.

PRIMARY PARENT RESPONSIBILITY

As a community of cooperative homeschooling parents, we ask all attending parents to be involved in some capacity. This will also ensure parental participation and commitment to our group for the entire school year. This does mean that you come prepared to teach or assist each week. Books will be provided to the lesson teacher by Apiary Collective Co. All teacher books will be returned to the community at the end of the school year. We will provide direction on what we are looking to teach but the actual weekly content and lessons will be up to you based on the curriculum selections. As a part of Apiary Collective Co., I agree to:

GENERAL

Every participating parent will:

Submit to a background check.
Commit to the community for the entire school year (unless unforeseen circumstances arise, such as illness, moving, etc.)
Pay the nonrefundable family and student fees in full.
Sign a Statement of Faith. Teachers and assistants commit to teaching only that which aligns to the statement of faith.
Note: Only adults who have completed these steps can interact with children/students during community gatherings.

Conduct

Everyone will obey all community rules and regulations.
Each participating parent will conduct him/herself with behavior, words and dress in a way that is Christ-like and honoring to God.
Each student will address adults as Mrs./Mr. (First Name) as a sign of respect.

Communication and Social Media

Each family will use the selected communication avenue. (Ex: homeschool-life.com, Telegram texting app, etc.)
Parents are welcome to take pictures during community gatherings but may not post them on social media if they include the faces of individuals outside their immediate family. Apiary Collective will not post pictures of faces on its social media platforms either.

TEACHING/HELPING RESPONSIBILITIES

Participating parents are committing to provide deep, rich and meaningful lessons to the best of their ability in a safe environment. This is a weighty commitment and responsibility that is expected to be taken seriously with time and energy given to prepare for lessons and teach them. The same commitment and attention is given to the nursery class, as well as other duties like clean up, overseeing recess, etc. The education and safety of each and every child and student is taken very seriously by the board and by every participating parent.

Each participating parent will:

Be present and well-prepared to teach and/or assist lessons as assigned by Apiary Collective Co.
Prepare lesson plans for assigned lessons and submit them in the format requested (Google Doc, etc.) prior to the start of the school year.
Be prepared and ready to begin your assigned role promptly at 9:00 am.
Teachers will fill out the Lesson Plan Recap document(s) each week and include any assigned homework.
Be responsible for finding a substitute cover assigned lesson(s), nursery, clean up, recess duty, etc if unable to attend a community gathering and to notify the Board of the plans per the Missing Community Gathering policy.
Return all books provided by Apiary Collective Co. at the end of school year in good useable condition.
Help with cleanup responsibilities as assigned or requested.
Supervise children at all times. If you see something that needs to be addressed, address it.
Be aware of the overall community gathering schedule including when you are finished teaching a lesson where the class goes next and who is coming in next to teach to ensure students are never left unattended. This includes the nursery rotation.
Primary parent will remain on campus for the entirety of each community gathering day.
Parents on recess duty are responsible for overseeing all children on the playground during the entire recess/lunch time. This includes having eyes on the playground to monitor activities, address conflicts, and to provide a safe environment for the kids to play and eat lunch.
Parents on break are welcome to hangout in the lobby, sit at the back of the chapel or in another room that is not being used, or be outside in the playground area if it is not in use by a class. Break time is not a time to be engaging with children/students unless you have been asked to sub for another mama or if you see a need that needs to be met. This also includes going into the nursery to hangout during your break.
Newborns may stay with mama during teaching/assisting lessons but all other children are required to be in the nursery.

RESPONSIBILITY/LIABILITY

Families will arrive on time (no later than 8:50 am) and leave the building no later than 1:00 pm.
Parents will be responsible and accountable for their children and keep their children with them until community gathering begins at 9:00 am. The playground is open for use from 8:40-8:55 am but children and students must be directly supervised by their parent.
Parents will ensure their students are in their classrooms ready to start promptly at 9:00 am.
Parents will be responsible and accountable for their children, including their actions. If a student intentionally or unintentionally breaks or damages church property, it will be the responsibility of the parent to resolve it.
Parents will guide and assist their students as needed to complete their homework.
Parents will ensure their students will arrive prepared for lessons with all necessary homework, notebooks, books, pencils, other supplies, etc.
Students can only attend community gatherings when their primary parent is present and participating.

COMMITMENT

When joining, families will commit to the entire school year.
As is the nature of a co-op, all families involved depend on one another to carry the responsibilities of teaching our children. Thus, if anyone drops out, all families will be affected. Therefore we ask that you take enrollment in Apiary Collective Co. seriously

PARENTAL COMPLIANCE AGREEMENT

I (We), the parents of the above child(ren) fully satisfy the laws of the state in which I (we) currently reside, with all the rights and privileges as outlined in my (our) state’s homeschool laws. I (We) understand that I (we) am (are) primarily responsible for my (our) child’s education and that Apiary Collective Co. is a complementary service to my (our) homeschooling program. I Agree
9. FINANCIAL POLICY

Our goal is to provide a quality experience for each family at as low of cost as possible. All fees go directly into our community and are used for supplies, building and administration costs, and insurance. None of these fees are used to pay individuals.

ALL FEES ARE NON-REFUNDABLE.

Our 2024-2025 fee schedule is as follows:

Enrollment Fee

$100 per family
When a family is accepted into Apiary Collective Co., this non-refundable enrollment fee is due and will be deducted from total fees.

Family Fee

$500 per family operational fee (less $100 Enrollment Fee)
This fee covers the facility, liability insurance and background checks, as well as operating costs such as the website and legal filing fees.

Per Student Fee

$150 per student curriculum and supply fee
This fee covers the majority of the curriculum, materials and supplies needed. There will be a short list of general supplies for the student to bring each community gatherings (ex: composition notebook, nature notebook, pencils, colored pencils, etc.).
In addition, Bumble Bees (3rd-4th grade), Mason Bees (5th-6th grade) and Carder Bees (7th-8th grade) will have 2-8 books they will need to personally purchase to read at home and use in class.

Additional Fees

Apiary Collective Co. branded tee-shirts will be offered for a group order.
There may be field trip fees or fees for specific events.

Payments

Payment will be due in full on July 1st, 2024.
Cash or check payment is preferred.
Credit card payments will be accepted with a $25 credit card processing fee.
All fees paid to Apiary Collective Co. are non-refundable.

Apiary Collective does not accept enrollment from families who have students enrolled in public charter schools (i.e. EPIC).

By clicking "I agree" you agree to the fee schedule, acknowledging all fees are non-refundable, even if for an unforeseen circumstance, you have to withdraw mid year. You also agree to pay the $100 non-refundable enrollment upon registration and the remaining fees in full 4 weeks before the first community gathering.

I Agree
10. SICK POLICY

While we are not overly concerned about illness, we are also aware of how easy it can be for illnesses to be shared among children and then between family members. We ask that you please use your best judgement and if there is any concern or question, please reach out to a board member.

If anyone in the family is sick in the last 24 hours, he/she will stay home. A sick individual must be without a fever and not taking a fever reducer, vomit, diarrhea, etc. for at least 24 hours prior to returning to co-op.

We understand conditions such as allergies can cause coughing, sneezing, clear runny nose, watery eyes, etc. while not being contagious or ill.

(Sick is defined but not limited to fever, colored snot, cough, diarrhea, vomiting, pink eye, strep throat, lice, etc.)

MEDICAL TREATMENT

In the event that an illness or injury befalls the child(ren), Apiary Collective Co. should first attempt to contact the parent and then the medical emergency individual to make arrangements for the child’s care. If none of those persons can be quickly located, or in the case of an emergency, I authorize a representative of Apiary Collective Co. to transport the child to a medical facility and make decisions on my behalf as to the treatment.

By checking 'I Agree' below, signing, and submitting this form, you, the Parents/Guardians of the above student(s), agree to the above statements.

I Agree
11. MISSING COMMUNITY GATHERING POLICY

Illnesses happen, etc. but we do ask that you have a commitment to community gatherings. This co-op can only run smoothly and effectively if everyone participates faithfully every week. Please have a similar attitude toward your commitment at Apiary as you would towards a job, rather than a hobby. That being said, we understand that unforeseen illnesses, family emergencies, and/or short planned absences will occur.

If you are unable to attend a community gathering, please follow the steps below. This should be done as soon as you know that you will be missing a community gathering:

Review your responsibilities for the day:

Teaching
Assisting
Nursery (two mamas must be present in the nursery at all times)
Recess Duty
Ask mamas who are on break or a classroom helper if they can sub for your lesson(s) that day and let them know what you were planning to do and any resources they may need for teaching.
Notify the Board that you will be unable to attend and who will be covering each of your responsibilities.
Post in the “Chat” Telegram group that you will not be attending so all mamas are aware if they need to make any adjustments to their lesson plans.

Note: If there are too many mamas unable to attend a community gathering, the board may decide to adjust the schedule to accommodate for the mamas who can come instead of canceling. In this special instance, the board may make the decision to adjust our policies for that specific community gathering and those changes will be communicated.
(1 required) I Agree
12. CANCELING COMMUNITY GATHERING POLICY

We ask that you always have notifications turned on for the Telegram News & Announcements chat so you are aware of time sensitive and important announcements.

INCLEMENT WEATHER

In the event of bad weather, the board will make a decision by 8 pm the night before to cancel co-op. This will be communicated via a post in the News & Announcements chat.

LUNCH AND RECESS

In the event that the playground space is unusable due to weather, the board will announce in the News & Announcements chat that there will be no lunch and recess following lessons. Parents, please gather your children immediately following the last lesson for departure. Board members will stay and clean.
(1 required) I Agree
13. Apiary Collective Co. values our youngest children with as much care and respect as all other students. Nursery duty should be taken with as much seriousness and intention as teaching any other lesson. The nursery will be a peaceful environment of exploration, learning, interaction and nurturing with the safety of every child ensured.

Safety

There will be a minimum of two mamas with the nursery children at all times.*
The doors to the nursery must be closed at all times.
Be very aware of the time spent outside and limit it as needed when the weather is hot or cold. Make sure children are dressed appropriately and have access to water, etc.
Be aware of the nursery mama(s) who is coming in next and communicate with them about any upcoming needs of the children.
Strollers are to be parked outside the nursery unless being actively used for a walk.
Children need to stay together with the nursery mamas scheduled during that time. The one exception is if a child is having a fit and needs to be taken aside for a few minutes to calm down before joining everyone again.
Nursery children can’t be on the playground at the same time as the Blueberry Bee and Honey Bee recess (10:00 – 10:30 am unless otherwise noted).
Mamas are welcome to bring hot/cold beverages into the nursery, but all cups must have a lid and be kept out of the reach of children.

Rhythm and Routine

Follow the Nursery Schedule as listed in the Supply Box.
Children should be free to play and roam the room safely.
Snacks should be eaten together while sitting at the table with any crumbs cleaned up immediately afterwards.
All children should have their diapers changed or be taken to the restroom as needed as well as during the last half hour before lunch and recess time.

End of Day Clean Up

Sanitize toys, table, chairs and changing tables with the cleaning spray.
Empty diffuser and put it into the supply box.
Clean up toys, reset tables and chairs, etc.
Vacuum up any crumbs.
Empty the garbage into the large trash can by the chapel door.
Put the supply box onto the bottom shelf of Blueberry Bee cabinet.
Tear down pack-in-play and put onto the bottom shelf of the Lesson Supply cabinet (Thurs only).

Supply Box

Diffuser and essential oils
Vacuum and charger
Nursery Schedule and Community Gathering Schedule
Cleaning spray
Other items as needed to facilitate the nursery

Note: If there are any additional supplies needed or replacement supplies needed, please notify a board member so it can be taken care of.

*If there are too many mamas unable to attend a community gathering, the board may decide to adjust the schedule to accommodate the mamas who can come instead of canceling. In this special instance, the board may make the decision to adjust this for that specific community gathering.
(1 required) I Agree
14. Student Code of Conduct

Obey your leaders and submit to their authority. They keep watch over you as men who must give an account. Obey them so that their work will be a joy, not a burden, for that would be of no advantage to you. Hebrews 13:17
Be respectful of all adults. Politely address all teachers and parents using Mr./Mrs. (First Name).
Obey all instructions quickly and cheerfully. If an adult corrects your behavior, receive the correction meekly.
Be respectful of the church facility, its property, and the property of fellow homeschoolers.
Be kind and treat other students the way you want to be treated.
Do not talk when an adult is addressing the group.
Do not use vulgar language or profanity at any time.
Do not run or engage in horseplay in the hallways or classrooms.
I AM…a child of God. I'm very valuable because God made me in His image and he loves me. (Phil 2:13)
I CAN…do all things through Christ who gives me strength. God has made me to do everything that I have to do. (Phil 4:13)
I OUGHT…to do my job so that I will be obeying God, my parents and everyone in authority over me. (Phil 2:12, 14-15)
I WILL…with the help of the Holy Spirit keep watch over my thoughts and tongue and choose what is right even if it's not what I want. (Phil 4:8,9)

GENERAL REQUIRED STUDENT CONDUCT STATEMENTS

CLASSROM BEHAVIOR

I understand I am expected to participate in class activities with a joyful attitude. I will avoid a negative and complaining attitude.
I understand prompt and cheerful obedience is expected. I will not talk back or argue with teachers or other parents.
I understand that I am expected to treat prayer and class discussion with proper reverence. Jokes, songs, or behavior that trivialize or exhibit disrespect towards God are not allowed. Presentation topics must be topics that are glorifying God and something I would talk about if He were present...because He is.
I understand that as a sign of respect for the teacher and other students, I may not speak out of turn during class time and must raise my hand.
I understand it is expected that I will work diligently, participate and concentrate while in class. I understand that clowning around and disruptive behavior is not allowed.
I understand that I will come to class with my homework completed.
I understand I may bring a dry snack and water bottle with water to class for snack time. Wet snacks and beverages other than water are not permitted.

SAFETY AND EXPECTATIONS ON CAMPUS

I understand that electronic musical devices, electronic games, smart watches and cell phones are not permitted to be used on campus (with the exception of necessary medical use). I understand that it is at the discretion of any teacher/parent on campus to confiscate any item deemed not appropriate to be on campus. Any items confiscated will be returned to my parents.
I understand that weapons of any kind are not allowed on campus. This includes, but is not limited to, items such as guns, knives, bows and arrows, and mace.
I understand presentation items must be kept in my backpack until they are to be used. All other trinkets, small games, toys, etc. should be left at home or in my family's vehicle and are not allowed to be brought to community gatherings. Fidget/squishy objects MAY be allowed, as long as they do not cause noise or disturb others.
I understand that I am not to share any food (snack, lunch, etc.) with other students unless it is a specific event organized by the teacher.
I understand all students must be accompanied by an adult at all times. I will stay with my class unless specifically given express permission to do otherwise by a teacher.
I will be aware of and avoid the off-limit areas of the facility (i.e. games, stage, kitchen, sanctuary, church lobby, church office, maintenance rooms), except when given express permission for a specific class.
I will not play on or around cars in the parking lot.
I will not roughhouse or cause disruption in the bathroom including but not limited to turning off the bathroom lights when someone is in there.
I will walk, not run, in the building.
I understand that chewing gum is not allowed inside the church building.
I understand I am expected to treat all class materials and facilities with respect and care.
I will take responsibility if I cause any damage to the church facility, its property, and the property of fellow homeschoolers by notifying my parents and an adult in charge.

RESPECT FOR OTHERS

I understand that I am expected to treat others with kindness and respect. Teasing, criticizing, name-calling, and any form of verbal, written, or physical abuse are not allowed.
I understand talking negatively behind people’s back is unkind. I will seek to honor and speak respectfully of all members of our group, whether parent, teacher or student, and refrain from gossip or negative remarks of any kind.
I understand the importance of intentionally seeking to include others in activities or conversations within our group and avoid behavior that can be viewed as excluding others.
I understand the importance of modesty and will seek to show respect, honor and wisdom in my clothing choices at Apiary Collective Co. functions. I will seek to dress in a way that shows respect to the opposite sex and does not purposely cause another to stumble. This includes wearing appropriate-length dresses, skirts, shorts, tops, and modest swimsuits, (i.e. no bikinis). No clothing containing slogans or images that are profane or go against biblical teaching is allowed.

PERSONAL INTEGRITY

I will strive to pursue excellence in my academic work and be diligent to complete my assignments to the best of my ability, knowing my parents are ultimately my teachers and will guide/approve any decisions for modified or uncompleted assignments.
I will pursue truthfulness and honesty in all my work.
I will seek to do good when I have the opportunity, and to be of help and encouragement to others.
I understand if any conflict arises between me and another student I will seek counsel from my parents and will seek to follow the biblical model for conflict resolution.
I understand that as a believer, my body is the temple of the Holy Spirit, and I will honor it accordingly. I understand that substance use of any kind (ie: alcohol or drugs) will result in being removed from Apiary Collective Co. and all of its programs.
I will respect all property belonging to others, including the church. I will not damage or take anything that does not belong to me.
I recognize that I will be held responsible for my conduct, both in action and attitude, by my parents, teachers and those in authority at Apiary Collective Co.

DISCIPLINARY ACTION

The following policy of correction and discipline will be in effect in all class settings: (The word “class” shall include all regular classes, assemblies, events, breaks and indoor/outdoor transition times).

General Disciplinary Action: If a child’s behavior, attitude and/or words is deemed inappropriate or disruptive, and the child does not heed the authority or correction of the teacher/parent, he/she will be removed from that class and placed in the care of his/her parent for the remainder of that lesson period.
Moderate Disciplinary Action: If a child’s behavior, attitude and/or words is deemed a moderate discipline problem, meaning but not limited to that he/she continually ignores the authority and correction of the teacher/parent, repeatedly creates excessive disruptions, threatens or endangers another person via words or actions and/or prevents the teacher/parent from reaching his/her objective, the child will be withdrawn from that lesson and any remaining lessons and placed in the care of his/her parent for the remainder of that community day.
Severe Disciplinary Action: If a child’s behavior, attitude and/or words is deemed a severe discipline problem, meaning but not limited to that he/she continually ignores the authority and correction of the teacher/parent, repeatedly creates excessive disruptions, threatens or endangers another person via words or actions and/or prevents the teacher/parent from reaching his/her objective, and there has been no change in behavior, attitude, and/or words after the Moderate Disciplinary Action, the child will be withdrawn from Apiary Collective Co. for the remainder of the school year.

I Agree
15. Any and all policies may be adjusted as necessary for the needs of a specific school year. If policies are changed after enrollment, each primary parent will be notified in writing and will sign a Policy Update Acknowledgement.
(1 required) I Agree
16. STATEMENT OF FAITH

We believe:

There is one God, eternally existent in three Persons: Father, Son, and Holy Spirit.
God is the literal creator of all that exists, both visible and invisible.
Jesus Christ is God, born of a virgin, came in human flesh, being fully God and fully man, except without sin. Jesus Christ rose from the dead.
The Holy Bible is the inspired, infallible, and authoritative Word of God.
Man is by nature sinful and is inherently in need of salvation, which is exclusively found by faith alone in Jesus Christ and his shed blood. Christ's death provides substitutionary atonement for our sins.
God created male and female, in His image to glorify Him. Marriage is a God ordained institution consisting of the union of one man and one woman.

FOUNDATIONAL SCRIPTURES

And how from childhood you have been acquainted with the sacred writings, which are able to make you wise for salvation through faith in Christ Jesus. 2 Timothy 3:15
For from him and through him and to him are all things. To him be glory forever. Amen. Romans 11:36
Train up a child in the way he should go; even when he is old he will not depart from it. Proverbs 22:6
The law of his God is in his heart; his steps do not slip. Psalm 37:31
Do nothing from selfish ambition or conceit, but in humility count others more significant than yourselves. Let each of you look not only to his own interests, but also to the interests of others. Have this mind among yourselves, which is yours in Christ Jesus. Philippians 2:2-5
Let the word of Christ dwell in you richly, teaching and admonishing one another in all wisdom, singing psalms and hymns and spiritual songs, with thankfulness in your hearts to God. And whatever you do, in word or deed, do everything in the name of the Lord Jesus, giving thanks to God the Father through him. Colossians 3:16-17
So, whether you eat or drink, or whatever you do, do all to the glory of God. 1 Corinthians 10:31
You shall love the Lord your God with all your heart and with all your soul and with all your might. And these words that I command you today shall be on your heart. You shall teach them diligently to your children, and shall talk of them when you sit in your house, and when you walk by the way, and when you lie down, and when you rise. Deuteronomy 6:5-7

By checking the below box you acknowledge you have read and understand our statement of faith and will not teach anything contradictory to it.

I Agree

Payment Instructions

A $100 NON-REFUNDABLE Deposit Fee is due at the time of registration (the Deposit Fee will be deducted from your Family Fee). Your registration will be considered complete when the deposit is received. You can mail your deposit fee check or connect with Sarah if paying with cash. You will receive an email invoice with the balance due.

All checks can made out to Apiary Collective Co. and mailed to:

Apiary Collective Co.

C/O Sarah Koeltzow

9897 N 157th East Ave

Owasso, OK 74055

Payment Options

$100.00 – Enrollment Fee
$400.00 – Family Fee
$150.00 – Student Fee
$0.00 – Blueberry 3 yo Fee